The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. 

Job Category  Other British Government Departments (Partners across Government, including UK Visas)

Job Subcategory  MOD (Ministry of Defence)

Job Description (Roles and Responsibilities)  

Main purpose of job

Responsible for conducting a rolling audit of Joint Personnel Administration (JPA) i-Expenses, ensuring expenses are claimed in line with current policy and highlighting potential fraud to the chain of command for further investigation.

What will the jobholder be expected to achieve?

Raise associated paperwork (JPA F025) and maintain records of BDSUS audit checks (manual and electronic format). 

Audit all JPA 5% Automated selections.

Audit all JPAC 5% Manual Claim selections.

Conduct expense audits at the request of Defence Business Services (DBS) JPAC Offline Expense Claims.

Conduct a monthly 100% visual review of the BDSUS Expense Report (ER) and audit a minimum of 5% i-Expense claims including any others which, on judgement, require closer investigation.

Present the ER to Chain of Command (CoC) for signature, annotated with audit outcomes and retain according to current direction. 

Secure all audited claims and supporting documentation within BDSUS for a minimum period of 6 financial years in line with HM Revenue & Customs (HMRC) legal requirements.  

Maintain and review the BDSUS Authorised Required List (ARL).  Ensure personnel are retained or removed from the list as required.

Report all cases of suspicious/irregular claims identified during the audit of i-Expense claims to the BDSUS CoC, producing the necessary paperwork (JPA F025b).

Support the conduct of expense audits on wider public funds when required.

Act as a first point of contact to military customer enquiries.

Support military subject matter experts in dealing with policy questions on pay and allowances.

Underpin wider J1 (military) team resilience for occasions such as absences and illness.

Essential qualifications, skills and experience  

Essential on arrival

  • Relevant work experience or bachelor’s degree

  • Ability to work with databases and software

  • Excellent oral and written communication skills as well as time management skills

  • Ability to multi task with strong organisational skills

  • Ability to handle confidential employee issues/information and with employees in a friendly and sensitive manner

  • Must be able to work independently and as a part of team 

  • Proficient in all MS Office 365 applications, specifically Word, Excel and PowerPoint

Required competencies  Changing and Improving, Leading and Communicating, Collaborating and Partnering, Managing a Quality Service

Application deadline  28 April 2019 

Grade  A2 (L)

Type of Position  Full-time, Permanent

Working hours per week  40

Region  N. America, Caribbean and British Overseas Territories

Country/Territory  United States

Location (City)  Washington

Type of Post  British Embassy

Number of vacancies  1

Starting hourly salary (USD)  21.36

Start Date  17 June 2019 

Other benefits and conditions of employment  

Under US State Department requirements, the Embassy Network may only employ, as non-diplomatic staff, persons who are US citizens, US Green Card holders or A or NATO visa holders with EAD cards*.  If you hold a visa other than an A or NATO visa, you are not currently eligible to work at the Embassy.  For exceptions to this policy, please refer to www.gov.uk/government/world/usa.  All candidates will be subject to background checks and security clearance.

*A visas or NATO visas with EAD cards are acceptable at the Embassy, Consulates, and British Defence Staff (BDS) outposts. 

The British Embassy Network offers a strong benefits package.  This package includes medical, dental, vision, life, long term and short term disability insurance, a 401(k) retirement savings plan, generous vacation and leave time, and an enriching training package.

Staff recruited locally by the British Embassy are subject to terms and conditions of service according to local American employment law.

Candidates who are not US taxpaying citizens will be paid a net salary based on a simulated US tax status.  Salary will be confirmed upon offer of employment.

Additional information  

Only successful candidates will be contacted.  Please no phone calls.  Due to the high volume of resumes we receive, we cannot guarantee consideration of your application if the submission instructions are not properly followed.

The British Embassy is an equal opportunity employer, dedicated to a diverse workforce.  We do not discriminate on the basis of race, color, religion, sex, disability, age, veteran status, sexual orientation or other category protected by law.

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