The Embassy of Canada in Washington D.C. is hiring a Contracting and Procurement Officer to work with the Common Service Delivery Point (CSDP) Section in Washington, DC.
Under the general supervision of the Common Service Delivery Point (CSDP) Operations Manager, this position manages the CSDP Contracting and Procurement section which is responsible for providing procurement and contracting advice, guidance and services for the acquisition of goods and services to 26 client missions. It also provides materiel management services as well as the management of information and records relating to the above in accordance with established policies, guidelines and procedures. Lastly, the position supervises two Contracting and Procurement Assistants.
Some of the responsibilities are to plan, organize and lead the development, implementation, monitoring and evaluation of regional procurement and contracting goods and services; to identify and recommend the most appropriate procurement strategy to meet client requirements and coordinate such contracting vehicles with the appropriate client group in the CSDP network, in consultation with HQ Center of Expertise (CoE) as applicable; to prepare documentation for clients such as Request for Information (RFI), Request for Proposal (RFP), Request for Quote (RFQ) and Request for Standing Offer (RFSO); and to review and provide feedback on Statement of Work (SoW) and solicitation documentation.
The incumbent of this position also acts as the Regional Contract Review Board (RCRB) Secretary in accordance with the RCRB’s terms of Reference. He/she reviews and presents procurement cases and documentation to the RCRB for approval, takes the follow-up action required by the Board and ensures full recordkeeping compliance for contracting audit purposes. Provides training to mission clients of the network and members of the RCRB.
Fluency in English and French (both oral and written). Please indicate your level of knowledge in each language in your application.
A degree from an accredited university or college or an acceptable combination of relevant experience, education, and training related to the duties and specific areas of competence required by the position.
• A minimum of three (3) years of significant experience working in contracting or procurement, with job tasks such as creating and amending contracts, developing and issuing competitive solicitations, and managing contracts;
• Using SAP, FAS or another relevant enabling technology to create purchase orders (POs) and contracts;
• Using various word processing, data management and email software or systems such as Microsoft Suite;
• Providing advice and guidance to clients; and,
• Experience in a supervisory role.
Preference may be given to candidates who have the following asset qualifications. Candidates must also clearly demonstrate how they meet these qualifications in their cover letter.
• Experience in management of materiel;
• Experience in assessment and planning;
• Experience in acquisition;
• Experience in managing and contract close out; and,
• Knowledge and ability to interpret technical terms for maintenance contracts for chanceries and official residences.
Candidates who meet the Language, Education and Experience requirements will be assessed on the following qualifications. The assessment may be a written test, an interview, an in-basket exercise, a skills test, or any combination of these methods.
• Knowledge of procurement or supply chain management.
• To communicate effectively (both oral and written) in English and in French;
• To effectively manage staff;
• To negotiate and successfully resolve disputes;
• To manage priorities and to meet deadline;
• To analyse requirements and issues in order to make appropriate recommendation; and,
• To work in a team environment.
• Demonstrating integrity and respect;
• Thinking things through;
• Attention to detail;
• Showing initiative and being action-oriented; and,
• Client service orientation.
Condition(s) of Employment:
Condition of employment (must be met):
1. Eligibility for a Government of Canada Reliability Status which includes a criminal and credit background check; and
2. Independent work authorization in the United States and status in accordance with United States protocol directives for foreign missions.
Area of selection:
Persons living in the Washington Metropolitan area. Employees of the Embassy of Canada in Washington, D.C. Employees of any Canadian Mission in the United States. Relocation will not be paid in any circumstance. • Spouses and dependents of Canada-based staff at the Embassy of Canada in Washington, D.C.
The staffing process will consist of a review of all applications to ensure that applicants meet the essential requirements. Failure to meet any of the essential requirements eliminates candidates from further consideration in the competition. Only those applicants who meet these will be contacted by the Human Resources Section for an interview or other form of assessment of the Rated Requirements.
The assessment may include an interview, a written test and other tests that will consist of a series of questions designed to evaluate each applicant's knowledge, abilities and personal suitability for the position.
The Embassy offers a competitive salary, generous leave and a strong benefits package to include medical, dental, long term and short term disability, and a retirement savings plan to name a few.
The Embassy is committed to conducting inclusive, barrier-free selection processes.
Hours of work:
Normal hours of work for this position are in accordance with the Terms and Conditions of Employment for Locally Engaged Staff (LES) in the United States of 37.5 hours per week. The incumbent will be required to work overtime on an as-needed basis.
Reference checks will be sought for candidates that reach the interview stage and may form part of the selection process.
The Embassy of Canada in Washington does not sponsor work permits directly or indirectly.