Located within the Economic & Trade Policy section, the Research and Administrative Assistant mainly supports i) the Counsellor (Finance) and the Counsellor (Economic) or ii) the Senior Advisor (ISED) and the Counsellor (Transport) .
These counsellors, respectively, cover:
• financial issues including financial sector policy, fiscal and monetary questions, housing finance policy, tax measures and relations with international financial institutions;
• economic issues, including U.S. economic relations with international organizations, international development and aid policy, G7 and G20 economic summits
• technology issues including internet governance, cybersecurity, telecom policy, wireless spectrum management, intellectual property, and the digital economy; emerging policy areas such as the sharing/gig economy and the internet of things; traditional industry and manufacturing (e.g. autos or aerospace) and small business;
• transport issues including air policy, regulatory harmonization, transportation security, automated vehicles, unmanned aerial systems, vessel discharge, rail policy, trucking regulations and transportation infrastructure
Working under the supervision of the counsellors, the Research and Administrative Assistant researches and compiles data and maintains databases; provides problem resolution through reference to readily available resources and guidance; supports events and tracks logistics; maintains comprehensive knowledge of office routines, procedures and functions of program; and provides front-line client services to internal and external clients.
The Research and Administrative Assistant provides and creates routine information and / or documentation; directly supports program objectives and goals; provides administrative services and support; responds to routine service requests; and performs other duties, as required.
English (The ability to work in French would be an asset.)
A degree from an accredited university or college in a field such as economics, business, public policy or international relations; or an acceptable combination of experience, education, and training.
• Experience providing support in a high paced office environment in a government or corporate setting;
• Experience conducting basic policy research and drafting policy briefs from publically available resources;
• Experience organizing the logistics surrounding events and visits, including invitations, tracking guests, organizing event spaces; and
• Proficient in the use of Microsoft Suite Office, e.g., Word, Excel, PowerPoint, Outlook, electronic invitation software, such as Constant Contact, research software, such as Bloomberg, Zoom Info, and social media, such as Facebook, Twitter, Linkedin.
• The ability to work in French would be an asset;
• Familiarity with current issues in Canada and the U.S., specifically in the economic sphere;
• Experience working on financial sector policy;
• Experience working on industrial, transportation or innovation policy;
• A Master’s degree from an accredited university or college in a field such as economics, business, public policy or international relations
Candidates who meet the Education and Experience requirements will be assessed on the following qualifications. The assessment may be a written test, an interview, an in-basket exercise, a skills test, or any combination of these methods.
• Knowledge of best practices in research;
• Knowledge of event and visit management;
• Knowledge of administrative and financial processes, such as record keeping, expense management, budget tracking, and the preparation of reports;
• Knowledge of computer software, including Microsoft Office Suite, contact management software, and social media software; and
• Knowledge of the basic structure of Canadian and U.S. Governments.
• Communicate effectively in English both orally and in writing;
• Research, analyze and evaluate information effectively;
• Solve problems with little assistance;
• Demonstrate attention to details, with the ability to work well under pressure;
• Learn quickly and continually;
• Plan and organize, with a particular emphasis on event planning; and
• Manage multiple competing demands, organize time, and work effectively to meet deadlines.
• Effective interpersonal skills;
• Adaptability and flexibility;
• Sound judgement;
• Teamwork/ cooperation;
• Dependability; and
Condition(s) of Employment:
Condition of employment (must be met):
1. Eligibility for a Government of Canada Reliability Status which includes a criminal and credit background check; and
2. Independent work authorization in the United States and status in accordance with United States protocol directives for foreign missions.
Area of selection:
• Persons living in the greater Washington Metropolitan area. • Employees of the Embassy of Canada in Washington, D.C. • Employees of any Canadian Mission in the United States. Relocation will not be paid in any circumstance. • Spouses and dependents of Canada-based staff at the Embassy of Canada in Washington, D.C.
The staffing process will consist of a review of all applications to ensure that applicants meet the essential requirements. Please note that failure to meet any of the Essential Requirements eliminates candidates from further consideration in the competition. Only those applicants who meet these will be contacted by the Human Resources Section for an interview or other form of assessment of the Rated Requirements.
The assessment may include an interview, a written test, and other tests that will consist of a series of questions designed to evaluate each applicant's knowledge, abilities, and personal suitability for the position.
The Embassy offers a competitive salary, generous leave and a strong benefits package to include medical, dental, long term and short term disability, and a retirement savings plan to name a few.
The Embassy is committed to conducting inclusive, barrier-free selection processes.
Method of application:
Hours of work:
Normal hours of work for this position are in accordance with the Terms and Conditions of Employment for Locally Engaged Staff (LES) in the United States of 37.5 hours per week. The incumbent will be required to work flexible hours, including evenings and weekends on an as-needed basis. The incumbent may be required to work hours in excess of 37.5 hours some weeks.