Embassy of the Republic of Singapore
Washington, DC 20008
The Finance Executive plays an integral role in the Singapore Embassy in Washington D.C. by assisting the Administrative team in managing the finances and budget of the Embassy.
As Finance Executive, you will monitor the budget and expenditure of the Embassy as well as prepare monthly finance statements for documentation. You will also oversee and manage the accounts payable with assistance of the Finance Clerk.
This position requires candidates to be proficient in both written and spoken English, as well as experience in Accounting, Finance and Budget Management. You will need to multi-task, have an eye for detail and be a good team player capable of working independently. Proficiency in Microsoft Office ( Word, Excel and Outlook) is required.
Please send your resume and a cover letter to singemb_was@mfa(dot)sg by 30 June 2019 and note in the subject of your email "Finance Executive- Singapore Embassy". Only succesful applicants will be notified.
1. Budget Management
1.1 Assist Admin Sec in preparation of the Embassy's annual and quarterly budget reports.
1.2 Monitor Embassy's expenditure and prepare virement applications in consultation with Admin Sec / Admin Attache.
1.3 Maintain Vote Control Register and imports expenditure spreadsheets such as staff salaries, maintenance expenditure, rental & lease payments, public utilities, security services etc.
1.4 Maintain budget flies.
2. Financial Management
2.1 Manage Embassy's Imprest as follows:
Monitor Embassy's Bank Balance
Prepare monthly Bank Reconciliation statement
Prepare monthly Cash Receipt Book statement
Prepare monthly Cash Payment Book statement
Prepare monthly Imprest Reconciliation statement
Maintain financial documentation and approvals for supporting documents
Ensure that all financial documentation are kept only for the required periods
2.2 Manage Accounts Payable
Process all bills /invoices from suppliers of goods and services
Process all claims for reimbursement submitted by Embassy's staff
Prepare payment vouchers and cheques
2.3 Alert Finance Clerk to recover expenses from billable agencies for:
Co-share of maintenance expenses (for ad-hoc expenditures)
Telephone and facsimile charges
Diplomatic Bag charges
Medical / Dental charges and co-payments
Ambassador's utilities charges
Any other charges to be recovered from other agencies and staff
3. Banking duties
3.1 Monitor banking-in limits and ensure that no outstanding cash/checques are not banked-in during the week and at the end of the month.
3.2 Bank twice a week and enter receipts into the Embassy's online finance system
4. Official Functions
4.1 Assist with assigned duties during official events/functions.
5. Other Duties
5.1 Cover the duties of Finance Clerk during her absence except for recoveries.
5.2 Other duties in accordance with exigencies of service.
Job Type: Full-time
Finance: 2 years (Preferred)